Standard Test Governance Meeting — Email Templates
Test Plan Review
Hello, Team.
This meeting will review the Test Plan (version number) for the <Release Name>. Any changes to the test plan made during the process will be version-controlled and sent via email for approval.
Test Plan V1.0 : <Link>
Time Conversion (Only if the audience contains an offshore team):
COLOMBO, Sri Lanka
4:30p Thu, Jul 20 2023
5:00p Thu, Jul 20 2023
LONDON, United Kingdom, England
12:00p Thu, Jul 20 2023
12:30p Thu, Jul 20 2023
Note:
- This meeting will be recorded.
Thank you,
<Name / Designation>
Test Plan Review [MOM/Meeting of Minutes]
Hello, Team.
Following today’s walkthrough meeting, here is an update on the signoff received for Test Plan v0.01.
< Approval Table >
A = Formal Approval Required, IR = Informal Review, I = For Information
Please fill out the table above for the pending signoff of Test Plan v0.01, and respond within this email thread (with reply-all) for easy tracking and reference.
Test Plan V1.0 : <Link>
Test Plan Meeting Recording: <Link>
Thank you,
<Name / Designation>
Test Entry
Hello, Team.
This meeting will review the Test Entry Checklist/Slide Deck for the <Release Name>.
Test Entry Criteria Slide Deck: <Link>
Time Conversion (Only if the audience contains an offshore team):
COLOMBO, Sri Lanka
4:30p Thu, Jul 20 2023
5:00p Thu, Jul 20 2023
LONDON, United Kingdom, England
12:00p Thu, Jul 20 2023
12:30p Thu, Jul 20 2023
Note:
- This meeting will be recorded.
Thank you,
<Name / Designation>
Test Entry [MOM/Meeting of Minutes]
Hello, Team.
Following today’s entry meeting, here is an update on the signoff received for the test entry.
< Approval Table >
A = Formal Approval Required, IR = Informal Review, I = For Information
Please fill out the table above for the pending signoff of the Test Entry, and respond within this email thread (with reply-all) for easy tracking and reference.
Test Entry Criteria Slide Deck: <Link>
Test Entry Meeting Recording: <Link>
Participants for the Meeting:
- Name 1
- Name 2
Note: Please consider this approval urgent and respond before EOD.
Thank you,
<Name / Designation>
Defect Triage Meeting
Hello, Team.
This meeting is scheduled to discuss the defects listed in JIRA for Release X.
JIRA Defect Filter: <Link>
Time Conversion (Only if the audience contains an offshore team):
COLOMBO, Sri Lanka
4:30p Thu, Jul 20 2023
5:00p Thu, Jul 20 2023
LONDON, United Kingdom, England
12:00p Thu, Jul 20 2023
12:30p Thu, Jul 20 2023
Note:
- If there are no open defects on your assigned or reported bug list, please disregard this call for the day.
- Please distribute the meeting invitation to anyone who may be able to contribute.
Thank you,
<Name / Designation>
Test Exit
Hello, Team.
This meeting will review the Test Exit for the <Release Name>.
Test Exit: <Link>
Time Conversion (Only if the audience contains an offshore team):
COLOMBO, Sri Lanka
4:30p Thu, Jul 20 2023
5:00p Thu, Jul 20 2023
LONDON, United Kingdom, England
12:00p Thu, Jul 20 2023
12:30p Thu, Jul 20 2023
Note:
- This meeting will be recorded.
Thank you,
<Name / Designation>
Test Exit [MOM/Meeting of Minutes]
Hello Team.
Following today’s exit meeting, here is an update on the signoff received for the test exit.
< Approval Table >
A = Formal Approval Required, IR = Informal Review, I = For Information
Please fill out the table above for the pending signoff of the test exit, and respond within this email thread (with reply-all) for easy tracking and reference.
Test Exit: <Link>
Test Exit Meeting Recording: <Link>
Participants for the Meeting:
- Name 1
- Name 2
Note: Please consider this approval urgent and respond before EOD.
Thank you,
<Name / Designation>
